Municipality of Opol

...most child friendly municipality

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< Civil Registry Services >


Schedule of Services:    8:00AM - 5:00PM (No noon break); Monday to Friday except holidays


  1. Registration of Birth and Marriage Certificate.
  2. Registration of Death Certificate.
  3. Request for Birth, Death and Marriage Records.
  4. Request for Security Paper (SECPA).
  5. Registration of Legal Instruments / Legitimation of Natural Child
  6. Requesting Endorsement of Registry Records to the Civil Registrar - General
  7. Delayed Registration of Civil Registry Records
  8. Applying for a Marriage License
  9. Filing Petition for Change of First Name (CFN) or Correction of Clerical Error/s (CCE)

 

 

 

 


Registration of Birth and Marriage Certificate


REPUBLIC ACT No. 3753 mandates the establishment of a civil register in the Philippines where acts, events, legal instruments and court decrees concerning the civil status of person shall be recorded.


The birth of the child, being a vital event of a person, shall be registered within thirty (30) days from the time of birth in the office of the Civil Registrar of the city/municipality where the birth occurred.

For ordinary marriage, the time for submission of the Certificate of Marriage is fifteen (15) days following the solemnization of marriage while for marriage exempt from license requirement, the prescribed period is thirty (30) days, at the place where the marriage was solemnized.

Certificate of Live Birth (COLB) or Marriage Contract.

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Presentation of Documents ....................... 1 minute                             Reginald Yana

Client approach EIC for data.

Step 2. Registration of Documents ........................ 4 minutes                           Melchora Hanoyan

Client is advised to wait
while the EIC accomplishes
and  registers the document.

Two copies of the registered
document are retained as file
copy of the office and the other
one for NSO, Manila.


Step 3. Signature of Registered Document ......... 30 seconds                        Marietta De Leon

MCR signs the registered civil
registry documents.


Step 4. Record of document .................................... 1 minute                             Florence Sta. Maria

EIC records in the logbook the
name of the documents and O.R.
number and release the document

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Registration of Death Certificate


IT SHALL BE THE responsibility of the nearest relative or spouse who has knowledge of the death to report the same within forty-eight (48) hours if the deceased died without medical attendance.

The health officer shall examine and sign the death certificate and direct the registration of the death certificate to the Office of the Civil Registrar within the reglamentary period of thirty (30) days.

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Presentation of Documents ............................ 1 minute                          Reginald Yana

Approach the EIC I for data.

Step 2. Preparation of Documents .............................. 4 minutes                        Melchora Hanoyan

The EIC prepares the death certificate
per data supplemented by the informant.


Step 3. Signature of the Municipal Health Officer ....                                           Municipal Health Officer

The Municipal Health Officer reviews/examines
and signs the document as to the cause of
death and advice client to return to LCR
with the signed document for registration.


Step 4. Registration of Document ................................ 1 minute                          Florence Sta. Maria

Submit the document for registration,
duplicate OCRG copy and NSO original to
the registrant of the document and the
duplicate to LCR. EIC assigns registry
number and client is advised to pay
Php 50.00 for the burial permit if the
deceased is to be buried in the municipality.

Step 5. Signature of Registered Death Document .... 30 seconds                    Marietta De Leon

The MCR signs the registered death
certificate and releases the death
certificate.

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Request for Birth, Death and Marriage Records


CIVIL REGISTRY documents such as birth, marriage & death certificates may be availed of by securing a certified transcript or photocopy from the office.

These civil registry  documents such as birth, marriage & death certificates may also be availed in Security Paper (SECPA) through the office. A staff  is assigned to facilitate these request to National Statistics Office - Regional Office weekly.

 

>> FEES

  • Birth Certificate Fee:                  Php     50.00 /copy
  • Marriage Certificate Fee:                       50.00 /copy
  • Death Certificate Fee:                            50.00 /copy
  • Security Paper (SECPA) Fee:               205.00 /copy

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Request ................................................................ 30 seconds                     Reginald Yana

Fill up slip and submit it to EIC.

Step 2. Verification .......................................................... 3 minutes                        Reginald Yana

The EIC prepares the death certificate
per data supplemented by the informant.


Step 3. Payment of Fees .................................................                                           MTO Collection Clerk

If record is available, EIC issues order
of payment and instructs the client to
pay at the Treasurer’s Office the required fees.


Step 4. Preparation of Requested documents .......... 3 minutes                        Melchora Hanoyan

EIC prepares the certified copy of
requested Documents and checks
the correctness of the entries.

Step 5. Issuance of Certified copy ................................ 30 seconds                    Marietta De Leon

The MCR signs the document.

Step 6.    Record of Request ........................................... 1 to 2 minutes                Florence Sta. Maria

The MCR signs the document.
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Request for Security Paper (SECPA)


 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Request ................................................................ 2 minutes                        Reginald Yana

Fill up an application form.

Step 2. Payment of Fees .................................................                                           MTO Collection Clerk

EIC issues order of payment and instructs
the client to pay at the Treasurer’s Office
the required fees.


Step 3. Release of requested SECPA ......................... 2 minutes                        Melchora Hanoyan

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Registration of Legal Instruments / Legitimation of Natural Child


AS A GENERAL rule, all legal instruments shall be registered in the civil registry of the place where the document is recorded:

  • Acknowledgement
  • Acquisition of citizenship
  • Certificate of legal capacity to contract marriage
  • Option to elect Philippine citizenship

All legal instruments executed abroad shall be registered in the civil registry office of Manila.

 

LEGITIMATION OF NATURAL CHILD

  • Marriage Contract of Parents
  • Birth Certificate of the child
  • Joint Affidavit of Legitimation of the parents
  • Affidavit of Acknowledgement of paternity
  • Legitimation Fee

 

>> FEES

LEGAL INSTRUMENT

  • Registration Fee        Php  200.00

LEGITIMATION OF NATURAL CHILD

  • Legitimation Fee        Php  250.00

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Presentation of Document ............................. 1 minute                           Reginald Yana

Present the required documents to EIC.
EIC examines the presented documents
for registration and annotation.


Step 2. Payment of Fees ................................................                                           MTO Collection Clerk

Client is advised to pay the required
fees at the MTO


Step 3. Registration of the Legal Instruments ......... 1 minute                          Florence Sta. Maria
and Annotation to the Affected Civil
Registry Record.s


Client is advised to wait while EIC enters
the legal instrument to Registry Book and
annotates the same to the affected record.

Step 4. Preparation of Annotated Record ................. 4 minutes                        Melchora Hanoyan

Client prepares the annotated civil
registry record.

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Requesting Endorsement of Registry Records
to the Civil Registrar - General


AS A RULE, all civil registrars shall submit civil registry documents to the Office of the Civil Registrar - General (OCRG) thru their respective NSO provincial offices.

There are instances when the NSO cannot issue copy/copies to the interested party because their Office have no available record in its archive, or the current document is still with the NSO provincial office being processed.

To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or indorse the needed document on a piecemeal basis to the NSO.

 

>> REQUIREMENTS

  • NSO Negative Result Certification

 

>> FEES

  • Endorsement Fee:    Php  100.00

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Request ............................................................. 1 minute                            A. Salva

Approach EIC, present the NSO negative
certification (updated issue not later than
6 months) and request for an endorsement
of his record to NSO.


Step 2. Verification ....................................................... 3 minutes                        

Client is advised to pay the required fees
at the MTO


Step 3. Payment of Fees .............................................                                             MTO Collection Clerk

Client is advised to pay at the CTO the
required endorsement fee.

Step 4.    Preparation of Endorsement ..................... 4 minutes                         Melchora Hanoyan

EIC makes a true copy of the document
to be endorsed to NSO together with an
endorsement letter.

Step 5. Signature of the MCR .....................................                                             Marietta De Leon

CCR reviews and signs the document and
advices the client to follow up at NSO - Region
10 office after 30 working days.

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Delayed Registration of Civil Registry Records


DELAYED REGISTRATION of birth, marriage, death and court decrees — like ordinary registration made at the time of the event — shall be filed at the office of the Civil Registrar of the place where the event occurred, following the lapse of the reglamentary period to register.

 

>> REQUIREMENTS

  • NSO Negative Result
  • Affidavit of Delayed Registration
  • Affidavit of Two (2) Disinterested Persons
  • Baptismal Certificate
  • School Records
  • Certified true copy of Marriage or Death Certificate

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Presentation of Document ........................... 1 minute                            Reginald Yana

Present document for delayed registration.
The document may be:

  • Certificate of Live Birth (COLB)
  • Marriage contract
  • Death certificate
  • Others

EIC verifies from the archive  as to the
registration of the document. Client is
requested to submit the supporting
documents and waits while EIC examines
the documents.

Step 2. Payment of Fees ..............................................                                         MTO Collection Clerk

Client is advised to pay the required fee.

Step 3. Interview and Oath .......................................... 1 minute                           Marietta De Leon

Client is advised to see the CCR for
interview and let the latter administer
their oath in the affidavit of delayed registration.

Step 4. Publication Record .......................................... 1 minute                            Florence Sta. Maria

EIC records the document in the record
book then advises the client to come back
after the 10-day reglamentary publication period.

Step 5. Release of Document ..................................... 1 minute                            Florence Sta. Maria

Client returns to claim his new registered
document after 10 days.

The EIC releases the duly signed registered document.

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Applying for a Marriage License


WHERE A MARRIAGE license is required, each of the contracting parties shall file the sworn application for marriage license in the civil registry office of the place where one or both of the contracting parties reside.

The local civil registrar concerned shall enter all applications for marriage license filed with him in a registry book strictly in the order in which the same are received.

When the license is issued, the same shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue, and shall be deemed automatically cancelled at the expiration of said period if the contracting parties have not made use of it.

 

>> REQUIREMENTS

  • Certified True/Xerox copy of birth certificate of applicants
  • Pre-Marriage Counseling Certificate
  • Parental consent if applicant is 18 years old but below 21 years old
  • Parent Advice if applicant is 21 years old but below 25 years old
  • At least one of the contracting parties must be a resident of the place where the local civil registry office is located.
  • Tree planting certificate
  • Legal capacity to contract marriage, in case one of the contracting parties is a foreigner
  • Death certificate of the spouse in the case of the a widow/widower

 

>> FEES

  • Application Fee:    Php   200.00
  • License Fee:                 100.00

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Application ..................................................... 3 minutes                           Reginald Yana

Present the required supporting documents.

EIC examines the submitted supporting
documents and advises the applicants
to fill-up the application for marriage license form.

Step 2. Preparation of Application .......................... 3 minutes                           Melchora Hanoyan

EIC accomplishes the application.

Client is advised to review and check the
information on the prepared application by the EIC.

Applicants and parents signs in the application
and consent/advice.


Step 3. Payment of Fees .............................................                                           MTO Collection Clerk

Client is advised to pay the required
application fee.

Step 4. CCR Subscribes the application ................. 2 minutes                            Marietta De Leon

CCR interviews the applicants and parents.
And subscribes the application for marriage license.

EIC advises the client to come back after ten (10)
days publication period

Step 5. Release of License .......................................                                             Marietta De Leon

CCR prepares and signs the license.
And releases to the applicants

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Filing Petition for Change of First Name (CFN)
or Correction of Clerical Error/s (CCE)


REPUBLIC ACT No. 9048 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change of first name or nickname in the civil register without need of a judicial order.

An administrative remedy in nature, it is a departure from the usual judicial process in correcting clerical errors or changing an entry in civil registry documents.  It is aimed at according petitioners an expeditious and cheaper way of correcting errors found in his record.

 

>> FEES

  • Filling Fee for CFN Php 3,000.00 (+ Php  1,000.00 service fee for migrant petitioner)
  • Filling Fee for CCE Php 1,000.00 (+ Php  500.00 service fee for migrant petitioner)

 

>> HOW TO AVAIL OF THE SERVICE

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FOLLOW THESE STEPS                                         IT WILL TAKE YOU                PLEASE APPROACH
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Step 1. Presentation of Problem ............................ 5 minutes                           Marietta De Leon

Petitioner presents his problem about his
registry record to the EIC.

Step 2. Remedies ......................................................  5 minutes                           Marietta De Leon

Petitioner is informed by the MCRT the
remedy available whether to file Petition
for Change of First Name or Petition for
Correction of Clerical Error.

Petitioner is advised to submit supporting
documents before filing a petition.

EIC hands over a list of supporting
document being required in filing the petition.


Step 3. Submission of Requirements .................... 5 minutes                         

Petitioner submits all the listed
supporting documents to the MCR who shall
examine these documents for authenticity
and completeness.

Step 4. Payment of Fees ...........................................                                            MTO Collection Clerk

Once supporting documents are completed,
the petitioner is advised to pay the
appropriate filing fee at the CTO.

Step 5. Preparation of Petition ................................. 10 minutes                          Florence Sta. Maria

Petitioner submits the official receipt
to the EIC.

Petitioner is advised to wait while his
petition is being prepared by the EIC.

The EIC prepares the petition then ask
Petitioner to sign his petition. EIC
prepare the Publication for CFU & Posting
for Clerical Error.

Step 6. Signature of the CCR ..................................... 2 minutes                           Marietta De Leon

The CCR, after reviewing the petition,
administer the oath of the petitioner.

Step 7. Transmittal of Petition to NSO ......................                                           Melchora Hanoyan

The petition after the approval of MCR
is submitted to NSO Manila for affirmation
15 days after posting for the CCE and
three weeks after the publication for CFN.

Client is advice to call back or follow-up
his petition after two (2) months.

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Last Updated on Friday, 17 September 2010 03:04